Access Policy

1. Introduction

Access is defined as any form of use of the SA/NTK collections.

1.2 The aim of collection building, cataloguing and preservation activity is permanent accessibility. Access is the main manifestationof the utility of the collection, and hence its raison d’etre.

1.3 Access may be in response to client initiative, or initiated from within SA/NTK - such as publication or marketing. Access may thus include both a one-to-one relationship with individual members of the public, or be mediated through other institutions, or other media, including broadcast radio or TV.

2. Principles

2.1 To the best of its ability SA/NTK will make its collections accessible both within and beyond its premises.

2.2 Access to the collections, whether as information or cultural material, is considered a public right as well as a need. Consistent with this principle, SA/NTK will provide access to all who seek it as openly and equally as practicable.

2.3 SA/NTK will actively seek to inform the community of the nature, contents and variety of its collections and the manner in which those collections might be accessed.

2.4 Access will not be provided where this would compromise preservation requirements. The long term survival of the collection will not be put at risk to meet short term needs,

2.5 In providing access services SA/NTK will under no circumstances contravene the legal or contractual rights of copyright holders, donors, depositors or co-operating institutions. Where appropriate, clients must negotiate with such parties to obtain clearances for desired material to be made available.

3. Priorities

3.1 Subject to operational practicalities all access requests will be dealt with equitably and in the order in which they are received. The right is reserved to assign other priorities where the nature of the access request might demand it (eg: expected audience reach of a given project).

3.2 With the aim of maximising access to the unique collections in its care SA/NTK reserves the right to refer clients to other institutions where alternative sources of material requested can be found.

4. Observance of Rights

4.1 Subject to preservation requirements, and unless specific requirements to the contrary are attached to particular items, collection items may be consulted or auditioned at SA/NTK premises by appointment and under supervision, but without legal or contractual formalities,

4.2 All other use by clients requires the documented prior clearance from the holders of the relevant rights on each occasion. Obtaining such clearance is the client’s responsibility. The archive will use its best efforts to facilitate contact between clients and rights holders.

5. Fees and Costs

5.1 Access to SA/NTK collections is charged on a cost recovery basis. No person shall have a right of access which over-rides the need to preserve the integrity of the collection as a whole within a framework of finite available resources. Thus it is equitable that those requiring access to the collections, rather than imposing a financial burden on the resources of SA/NTK, should contribute to the maintenance of the collection as a whole. This requirement derives from clause 2.4 above.

5.2 SA/NTK shall publish a uniform and freely available fee scale, which shall regulate charging for all services. Such charging shall be made on a cost-recovery basis only. This shall be subject to change from time to time, and shall also be subject to variance at all times at the discretion of the Chief Archivist. Fees will not apply when they contravene legal or contractual obligations of the Archive.

5.3 Direct access to finding aids on SA premises shall be without charge, but subject to the requirement to book an appointment in advance.

5.4 When copyright is controlled by the Archive or when otherwise appropriate, royalties or other fees will attach to collection material supplied for exploitation. Such fees shall be in line with a set of published guidelines, subject to the discretion of the Chief Archivist, and shall be in accordance with ruling market conditions.

6. Credits

6.1 A condition of access is that due acknowledgment be given to SA/NTK for material and services supplied. SA/NTK may prescribe the form and prominence of such a credit, which will depend on the nature of the project concerned and the relative importance of SA/NTK’s contribution to it.

7. General

7.1 Information on the range and limitations of SA/NTK’s services and the ruling fee structure will be published and reviewed regularly.

7.2 Many access transactions constitute a contract between the Archive and a client. To protect the rights of both parties, the contract will be documented. Normally this will be done by the use of prescribed forms, copies of which will be freely available.

7.3 All access transactions are strictly confidential, and SA/NTK will ensure that details of a client’s project are not communicated to a third party. Information or material supplied to SA/NTK by a client is dealt with on the same basis, until the completion of the project concerned, or as otherwise agreed.

8. Responsibility

8.1 Responsibility for the implementation of this policy rests with the Chief Archivist SA/NTK, or his or her delegate.

Appendix: Access Services:

a. Access requests in general fall into one of the four following categories:

i. Personal/individual access requests for non-contemporary audio, either for family or nostalgia reasons.

ii. Industry requests for material for broadcast, re-release or excerpt use.

iii. Research scholars with particular needs, often for audio divorced from its original broadcast context.

iv. Servicing of exhibition and presentational needs.

b. This Access Policy shall be deemed to extend to all the collections held by SA/NTK, subject to the limitations enumerated in the preceding clauses. It shall apply to the audio collections, to collections of supporting documentation, and to associated photographic, graphic and artifactual material where relevant.

Policies

Access Policy

Access is defined as any form of use of the SA/NTK collections.

Preservation Policy

The aim of preservation is to provide permanent access to the heritage of sound, associated paper-based documentation materials, photographs and other artefacts held in the SA/NTK. 

Selection, Acquisition and Accession Policy

Sound Archives Ngā Taonga Kōrero’s (SANTK) collecting responsibilities are defined from time to time SANTK and its funder. They are:

a) Radio broadcasts made in New Zealand by any broadcaster

b) Historical recordings made in New Zealand when their significance is paramount

c) Ephemera, documents and artefacts relating to radio broadcasts

Why does this site look so plain?